Supercharge Your Slack with Automated Lead Responses

Ever feel like you're drowning in emails and Slack messages? Let's turn your chaos into streamlined automation that boosts your sales game. Ready to make it rain? 🌧️💰

Introduction

Hey everybody! Welcome to another round of "Make.com for People Who Want to Make Real Money." I’m coming to you from a random hotel room (again), but I’m not letting that stop me. Today, I’m going to show you how to automate a large portion of your Slack communications using Make.com, a cold email tool called Instantly, and some AI magic with GPT-4. If you want to learn how to automate your lead responses and save tons of time, stay tuned!

Why Automate Slack Communications?

Picture this: you get 50 email responses a day. Manually sorting through these is not only boring but also time-consuming. What if you could automatically filter and forward only the high-quality leads to your Slack? That’s exactly what we’re going to do. Let's dive in!

Tools You’ll Need

1. Instantly: A cold email tool to manage your campaigns.

2. Make.com: Our automation platform to connect all the dots.

3. GPT-4: AI to filter and categorize email responses.

4. Slack: To receive and manage the filtered leads.

Step-by-Step Guide to Building the Automation

Step 1: Set Up the Webhook in Instantly

First, we need to catch incoming replies from Instantly:

• Create a Webhook: In Instantly, go to Integrations and add a webhook URL.

• Select Campaign and Event: Choose your test campaign and set the event to “Reply Received.”

plaintextCopy codeWebhooks URL example: https://hook.make.com/your-webhook-url

Step 2: Categorize Replies with GPT-4

We’ll use GPT-4 to categorize the email replies:

• System Role Prompt: Provide the system with instructions to categorize replies into positive, not interested, or unsubscribe.

• User Prompt: Include sample responses to train the AI on what to look for.

jsonCopy code{
  "role": "system",
  "content": "Categorize the email reply into one of the following: positive, not interested, or unsubscribe."
}

Step 3: Parse JSON Response

We need to parse the JSON response from GPT-4 to use it in our automation:

• Parse JSON Module: Use this module to convert the AI response into actionable data.

jsonCopy code{
  "category": "positive"
}

Step 4: Send to Slack

Finally, we send the categorized leads to Slack:

• Create a Slack Message: Format the message to include lead details and any relevant information.

• Block Kit Builder: Use Slack’s Block Kit Builder for a more polished and interactive message format.

jsonCopy code{
  "blocks": [
    {
      "type": "header",
      "text": {
        "type": "plain_text",
        "text": "New Lead Alert!"
      }
    },
    {
      "type": "section",
      "text": {
        "type": "mrkdwn",
        "text": "*Lead Name:* {{first_name}} {{last_name}}\n*Email:* {{lead_email}}\n*Message:* {{reply_text}}"
      }
    },
    {
      "type": "actions",
      "elements": [
        {
          "type": "button",
          "text": {
            "type": "plain_text",
            "text": "View in Instantly"
          },
          "url": "{{instantly_link}}"
        }
      ]
    }
  ]
}

Real-World Example

Here’s how it looks in action:

• Lead: Peter Wick

• Message: “Hey Nick, this sounds awesome! Let’s schedule a call.”

Your Slack will show:

plaintextCopy codePeter Wick just replied: “Hey Nick, this sounds awesome! Let’s schedule a call.”

Conclusion

By automating your Slack communications, you save time and ensure that no lead slips through the cracks. This setup allows you to focus on what matters most: closing deals and making money.

Quote to Inspire: "Automation is good, so long as you know exactly where to put the machine." – Eliyahu Goldratt

Final Thoughts

APIs and automation might seem daunting, but with the right tools and a bit of know-how, you can turn your Slack into a powerhouse for managing leads. If you have any questions or want to see specific integrations, drop a comment below. Don’t forget to like, share, and subscribe for more automation tips and tricks!

Join the Automation Revolution: Use code AIPROFI20 for a 20% discount on your Make.com subscription. 🚀

Stay tuned for more tutorials and let’s make automation work for you! 😊