Enoch George's Blog

Building a Photography Booking System with Make.com in 30 Minutes! 📸

Enoch George Muller's photo
Enoch George Muller
·

4 min read

Turning Vague Ideas into Functional Systems

Hook: Ever wondered how to turn a vague client request into a fully functional automated system? Today, I’ll show you how to build a complete photography booking system using Make.com, from capturing bookings to sending reminders—all in under 30 minutes!

Introduction

Hey everyone! Welcome to another video in our "Make.com for People Who Want to Make Real Money" series. Today, we’re doing a live build for a photography company. One of my loyal viewers left a system request, and I thought, why not turn this into a real production build? If that sounds interesting, stay tuned, and let’s get into it! 🎬

Step-by-Step Guide to Building the System

Step 1: Setting Up the Booking Capture

Our first step is to capture booking details from WordPress. We'll simulate this with a web hook.

  1. Create a Webhook in Make.com:

    • Define variables: email, date, amount, package, phone number.

    • Here’s a sample payload:

        jsonCopy code{
    "email": "nick@leftclick.com",
    "date": "12/02/2024",
    "amount": "499.99",
    "package": "newborn",
    "phone": "+1234567890"
  }

  2. Store the Booking in ClickUp:

    • Create a new task in ClickUp with fields for first name, last name, email, phone, date, amount, and package.

    • Use Make.com to map and parse these fields into ClickUp.

plaintextCopy codeClickUp Task: 
- First Name: Nick
- Last Name: Sarat
- Email: nick@leftclick.com
- Phone: +1234567890
- Date: 12/02/2024
- Amount: $499.99
- Package: Newborn

Step 2: Sending Confirmation Emails

Next, we’ll set up automatic confirmation emails.

  1. Send Email Confirmation:

    • Use Make.com to send an email with the booking details.

    • Ensure the email includes the date, package type, and a thank you message.

plaintextCopy codeSubject: Your Photography Reservation is Confirmed!
Hi Nick,
We're writing to let you know that your reservation for Newborn Photography on December 2, 2024, has been confirmed. 
Thank you for booking with us. Looking forward to meeting you!
Cheers,
Your Photography Team

  1. Send Billing Information:

    • Include the total amount due in the email.
plaintextCopy codeSubject: Your Bill for Newborn Photography
Hi Nick,
Your total for Newborn Photography on December 2, 2024, is $499.99.
Thank you for your booking!
Cheers,
Your Photography Team

  1. Send Preparation List:

    • Provide a list of necessary items for the session.
plaintextCopy codeSubject: Don’t Forget These for Your Photography Session!
Hi Nick,
We're excited to see you for your Newborn Photography session. Before you come, make sure to bring the following:
1. A warm change of clothes.
2. A smile!
Looking forward to seeing you!
Cheers,
Your Photography Team

Step 3: Setting Up Follow-up Reminders

We need to ensure clients are reminded about their upcoming sessions.

  1. Weekly Email Reminder:

    • Use Make.com to check the due date and send a reminder 7 days before the session.
plaintextCopy codeSubject: Reminder: Your Photography Session is Coming Up!
Hi Nick,
Just a reminder that your Newborn Photography session is on December 2, 2024. Let us know if there are any changes.
Looking forward to seeing you!
Cheers,
Your Photography Team

  1. Day-Before SMS Reminder:

    • Use Twilio to send a text message reminder 1 day before the session.
plaintextCopy codeHi Nick,
Just a reminder that your Newborn Photography session is tomorrow. Let us know if you have any questions.
Thanks,
Your Photography Team

Step 4: Automating the Entire Process

Now, we’ll schedule these reminders to run automatically.

  1. Daily Check for Upcoming Sessions:

    • Use Make.com to run a daily scenario that checks ClickUp for upcoming sessions and sends reminders accordingly.
plaintextCopy codeAutomation Schedule: 
- Run every day at 7:54 AM
- Check for sessions that are 7 days and 1 day away.

Conclusion

And there you have it—a fully automated photography booking system that captures bookings, sends confirmations, bills, preparation lists, and reminders. All built in Make.com in under 30 minutes!

Quote to Inspire: "Automation is cost-cutting by tightening the corners and not cutting them." – Haresh Sippy

Final Thoughts

Building automated systems doesn't have to be complicated or time-consuming. With Make.com, you can turn vague client requests into efficient workflows that enhance the customer experience and boost your business. If you have any questions or need further assistance, drop a comment below. Don’t forget to like, share, and subscribe for more automation tips and tricks!

Join the Automation Revolution: Use code MAKEPRO20 for a 20% discount on your Make.com subscription. 🚀

Stay tuned for more tutorials, and let’s make automation work for you! 😊

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